Google Doc (Google Docs) - a complete overview of the service. Google Doc online

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GoogleDoc online. How to create Google Docs

Hello blog readers. Andrey Khvostov is in touch. For successful management, it is necessary to use online information transfer services.

And if you are leading or participating in a training, taking a course, then it is convenient to share information, reports on the work done in the Google Docs service, or how else the name of the service is abbreviated - Google Doc. About who invented these services, read the article about the founder of Google.

Cloud storage of information based on Google Docs

The basis of "cloud" technologies is the ability to store and process information using server tools, and calculations can be seen inside the browser window.

One of the most popular such services is Google Docs. . It allows you to create and edit documents.

This is a kind of office in the network. At the same time, users can create a Word document online, it is also possible to change documents online, conduct joint work different users online.

This is a program that runs inside a web browser and does not require installation on a personal computer.

Creationdocuments on the Internet

With the help of Google Doc, it is possible to create an online word document, basic office documents in the usual way or using a template, to carry out all the operations known from the Word program.

including use bulleted lists, sort data by columns, create tables, insert images, write comments, use formulas, different fonts and everything related to office documents.

Google Docs online allows users to work with all popular file formats. In addition, this application also supports standard MS Office formats.

Desktop in Google Doc is similar to Word

Similar to Word toolbar icons. File sharing and collaboration with different users on the network is available.

Definitiondocument access rights

A jointchange documents with other people online

You can view and edit documents at the same time as others. At the same time, your work will be safe, and your data will be securely stored.

Online- the office is accessible from any part of the planet

You just need to have access to the Internet. You can access your documents whenever and wherever you want, because Google Docs is available online, that is, anytime and anywhere you have Internet access.

Yourdata is safe and work is saved

You can store your data online and it will be automatically saved so you don't have to worry about your hard drive crashing or power outages.

Preservationand export copies

You can save documents to your PC in different formats.

Organizationtheir documents

You can easily find your documents and organize them into folders. You can create as many folders as you want, as well as your own Google docs, the entrance to which will be available only to you. You can also share documents with others.

Publicationyour work as a web page

Accessfor yourself or everyone

It is possible to publish your document with access to the whole world, only to some users and only to yourself. (Removal from publication is possible at any time).

transferyour blog documents

After creating a document, you can post it on your blog. And that's not all the useful features of Google Doc.

Beginwork withGoogledocs

First, register to use Google services.

GoogleDox registration

To access the service, you must first register. We open Google and select “Login” at the top, another page will open, in it you will need to click on the “Create” link.

You will see a registration form.
Here you need to carefully fill in the proposed fields, save your registration data in a safe place.

Googledox input

So, we already know what Google documents are, you can enter them by entering the address of the Google page in the address bar of your browser and clicking “Login”.

In order to log in, you must enter your account information that you provided during registration.

You can log in to Google Doc by clicking the "Services" button. A tab will open where we click "Disk".

Disk opens. There we click the “Create” button. And in the tab that opens, select Google Docs.

Howcreate a document in google docs.Creationnew online text document

To create an online text document, you need to go to the main Google page, which is located on www.google.ru, and in the upper right you need to click the box Services / More / Other Google services.

In the tab that opens, select the "Home and Office" section. Select "Documents" there. You will see your Google Docs page.
Naturally, if you have just created your account, there will be no documents on it. Therefore, a new document should be created. Click the plus icon, the button of which is located at the bottom right.

A new text document will open and you can create it. It is created in the same way as in the offline Microsoft office that is familiar to us.

We enter the text, we use all the same methods of copying and pasting, they are available from the "Edit" menu, you can also use familiar key combinations, such as: Ctrl + C, Ctrl + V.

To format the typed text, you can use the google docs online interface.

In addition, this service has the ability to check spelling. To start them, you do not need to do anything, this function is immediately active.

All incorrect words are underlined with a red dotted line. In order to see possible words for replacement, you need to open the context menu of the word underlined with a dotted line and select the one you need.

Automatic text translation

It is also interesting to have automatic translation of the created document. To run it, you need to select "Tools" in the menu, and "Translate Document".

A dialog box called "Document Translation" will open, in which you must enter the name of the document to be translated, and select the desired translation. Of course, one should not expect high results from this translation.

So, you can return your document to some of the states during the creation process. You can view the history of your changes in File / View Change History.

One of the important advantages of such services is that you can work together on the same document. You can allow other authors to view and modify your documents.

To share or give access only to certain people to a file that is being edited, you must click on "Grant access", this button is located at the top right.

A dialog box called "Sharing Settings" will open, using its controls you can set the access rights to the document you want to edit.

You can send the document you are creating as an e-mail attachment. Click "File" from the menu and then "Attach to Email".

You will see a dialog box called "Sending a message", in which you will have to write the recipients' e-mail addresses and text.

In addition, you can upload your document created on your PC to the provider's server. Of course, later it will be possible to change it using this system online.

Downloading a Document to Google Doc

To download a document created on your PC, go to the personal http docs google com page and click "Download", this button is located at the top left of the page.

Another menu will open, in it you need to click "Files". Next, you will see a dialog box, in which you select the file to download.

In the next window, you need to check the box "Convert documents, presentations, and so on to Google Docs format." This is necessary so that you can then make corrections and changes to your file.

You can see all created and uploaded files in your Google Docs. To organize, delete, rename files, you need to use commands from the context menu.

It is also possible to download google docs documents to a computer.
Of course, in addition to the fact that you use the files that were created using the service online, you can download your Google Docs to your local PC in order to subsequently edit them in google docs offline mode.

Why do you need to use the "File" / "Download as" command.

That's all about Google Docs text documents for now. If you need additional information, you can get it from the help section. Help can be accessed using the "Help" command.

TableGoogle Docs

Let's start by learning the basic principles of how Google Sheets works.
To create a new table, you need to click on the main page of Google Docs "Create", then another menu will appear, from it you need to select "Table".

You will immediately open a tab in the browser, it contains an empty table.

As in MS Excel, to start entering a formula, you must enter the assignment operator (sign "="). To specify links to the contents of other cells, you can use the mouse by clicking on the required cell.

To create the required formula, you need to use the calculation operators: (+), (-) and the like. When you have finished entering the formula, press the "Enter" key.

PDFfileonline via google doc

Also, this "cloud" service provides the ability to create a pdf document online. This is probably the most simple and fast way creating such a document.

As usual, select “documents” in the window on the right, click “Create” in the window at the top left and proceed to create the document. Insert pictures, write text.

Select "Print" and print as PDF and click on the small "Print" button located on the right. Choose a location to save the document and give it a name.

All Google Documents to create, as you can see, is very easy, and most importantly convenient.

Analog google docs

Not so long ago this year, Mail.ru launched a beta version of a new online text document editor that runs on the cloud Mail.ru file storage service. Who knows, maybe this solution is good analogue google docs.

Google Docs. Video

Watch the video of my infobusiness partner on working with Google Docs.

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The multifunctional Google Docs service, as you might guess, is the brainchild of Google Corporation. This handy and useful tool is available to all registered Google users without exception. You can access the service from any device - a computer, laptop, tablet, smartphone, and the service even supports offline operation.

Google Docs is directly linked to Google Drive. The system stores all downloaded, created, viewed and edited files in the "cloud" on the Disk. If desired, you can also install a document synchronization program on a computer, smartphone, tablet. With this program, transferring and downloading files from / to Google Docs will be greatly simplified.

Service services are provided free of charge and have a number of advantages even over professional office programs - MS Office or Open Office. The undeniable advantages of Google Docs include:

1. The ability to instantly publish data on the Internet (without indexing, in stealth mode, or openly, publicly).

2. Option to create forms for sites with their subsequent integration into the program code of the web resource and control over the collection of statistics.

3. Possibility of joint editing of files by different users and groups of users (using links or personal invitations).

4. Familiar office functionality and a standard set of tools (those who worked in MS Word, Excel or PowerPoint will quickly figure out how to manage Google Docs).

5. The function of commenting on selected areas, phrases, lines, paragraphs.

6. Saving adjustments to automatic mode(no need to press additional buttons to save).

7. Synchronization of a document from Google Docs with files on the user's computer through the Google Drive functionality (i.e. when we edit a file on the Internet, updated files are automatically uploaded to a special folder on the computer "Google Drive", which is created in the local section "C:") .

8. Ability to quickly transfer large files over the Internet.

9. Ability to create 3 types of files: Document (similar to Word), Tables (similar to Excel), Presentations (similar to PowerPoint), each of which solves certain tasks.

10. Access to 15 GB of free space to store files and documents.

11. Ability to connect to Google Docs from anywhere in the world.

12. Other functions, which we will discuss in more detail below.

Google Docs (Google Docs): registration and authorization

To access the Google Docs service, we need to have a profile in the Google system. As soon as we create a new account, we have access to all Google tools, and the Docs service is no exception. So, the registration and authorization algorithm will be as follows:

1. Register with Google and confirm your profile (phone number, E-mail).

http://docs.google.com/

The second way to get to Documents is to click on the sign icon on the Google page (located in the upper right corner), open the full list of services (click "More") and select "Documents" here.

4. When you go to the service, we see the Google greeting and right here we can select " Short review» for a quick introduction to the system. If we are not interested in tips, just close the welcome window.

Important: If you have to create a new Google account from scratch, and this procedure causes difficulties or questions, see the step-by-step instructions for registering with Google, which we described at the very beginning of the Gmail article. Link to this article and step by step registration:

http://website/gmail/

Google Docs (Google Docs): creating a new document / file

Going to Google Docs for the first time, we will see an empty window, because. documents have not yet been created, not uploaded. If you use an old Google account for work, then it is likely that a list of recent files that we opened earlier will be displayed. For example:

This is what the Recent Documents window looks like:

And this is the empty window of the new profile:

1. To create a new file in the "Document" category (similar to an MS Word file), you must click on the plus sign (+) located in the lower right corner:

2. Immediately give the new file some name / title. We bring the mouse cursor to the file name (initially it says "New Document"), which is located in the upper left corner, above the toolbar. We put the cursor in this field, feel free to change the name to any other:

3. Please note that with a normal Internet connection, all changes to files are saved automatically on Google Drive (Google Drive), as evidenced by the message (we called the document Site Rost):

Important: when you create a new file, the system automatically creates a new document in the profile's Google Drive. In addition, this file is placed in the "Recent Documents" list, which we talked about above. Now, when we log into the Google Docs service, we will already see the same file that we just created.

To check for the presence of a file in the Google Drive storage, to open this file for viewing or showing to other users in the "cloud" of the Drive service, you just need to follow the link:

https://drive.google.com

Google Docs (Google Docs): editing, editing a file

Now, in order to clearly show on the screenshots exactly how editing, formatting and editing is performed, we need to add at least some text to our new Site Rost document. For the example here, we'll simply copy a small introductory piece of text from this article and paste it into our new document:

To copy and paste a piece of text, we use the standard Copy and Paste options (Ctrl+C and Ctrl+V).

Let's analyze what we see here:

All changes to our file were automatically saved (see the screenshot above), respectively, the size of our file increased;

The spell check worked (words and phrases that raise questions are underlined - just like in Word);

When copying, all formatting styles (paragraph, indent, list, alignment, etc.) were preserved.

Next, we can start editing the text using the provided toolbars and menu functionality. Actually, it makes no sense to describe the detailed process of what and how it works here. Everything is elementary, familiar.

The interface of the Google Docs service is almost identical to the familiar Microsoft Office (Word, Excel, PowerPoint), and does not raise questions. As part of this step-by-step instruction, we will only dwell on those small nuances and options that are present ONLY in Google Docs, which are not in the classic Office.

Google Docs (Google Docs): File Change History

Imagine that we (or someone else - our co-author, colleague, boss) make some edits and changes in the file we created, save the work, close the document. To see these edits, we need to:

1. Go to the "File" menu.

2. Select the item "View history of changes" (key combination - Ctrl + Alt + Shift + H).

3. As a result, a special change window will load, where we will see the changes made:

4. Now we will adjust the display of changes using the right-hand block "History of changes" and the button "Less details" / "More details":

5. Pay attention! If you select a specific edit from the "Chronology ...", it will be possible to restore it. Simply put, we can always return the document to its original form, go back a couple of steps, load an earlier version of the file. For example:

6. To exit the "History of changes" mode, click the "Back" arrow, which is located in the upper left corner (where we used to have the name of the document).

How to Download a Google Docs File to Your Computer

All files that we work with in Google Docs can be downloaded to our computer. Moreover, this problem can be solved in different ways!

Option number 1

Download and install the Drive application for your computer, perform synchronization. We have already said that all modified files are saved in Google service A Drive that can be synchronized with the Google Drive folder on our computer (what's in the folder is on the web; what's on the web will be in the folder).

If this option interests you, follow the link to download the application, follow the installation instructions. During the installation process, you will also be shown a lot of useful tips that you better not miss! Link to download:

https://www.google.com/drive/download/

Option number 2

1. Directly from the Google Docs interface, when the file is running, go to the menu "File" - "Download as ...".

2. Select the format in which we want to get the file from Documents. Available format types:

Microsoft Word(DOCX);

OpenDocument Format (ODT);

Text in RTF format;

PDF document;

Text in TXT format;

Web page (HTML, ZIP archive);

3. After downloading the file from Google Docs, it goes to the downloads folder of our browser (by default, the “Downloads” directory on the C: drive). Those. downloading is done through the functionality of the browser without the use of third-party torrent clients or programs!

Note: If you are having trouble finding the downloaded file, you can find it through your browser's Downloads menu (you can also press Ctrl+J to open this window). In addition, the file can be searched through Windows search by its name.

Access settings in Google Docs

In order for another person to open our document, and even be able to make changes to it, we need to set up a file access system. For this you need:

2. Be sure to click the "Enable access by link" option and select the access option that we want to provide from the drop-down list. There are 3 options available here:

Comment (through the comment option, if there is a link to the file, users will be able to leave comments);

Edit (in this case, the user who clicked on the link to the file will be able to make their own changes to our document, which will be recorded in the "History of changes").

3. Select the type of access that interests us, click the adjacent button "Copy link". By the way, you can also copy the link manually from the URL line. The copied link goes to the clipboard, freely pasted into a personal message to the person to whom we want to show the document or give the opportunity to edit it.

To complete the procedure and close the access settings, click the "Finish" button.

Important: for sure, the reader paid attention to the "People" line, in which we can set up sharing for each E-mail. At the same time, corresponding letters with attached documents and our messages will be sent to the mail addresses indicated here.

For example, we will enter the E-mail of the project manager here and set him the ability to correct / edit the document. Next, we will enter several E-mail of our customers and, for example, give them the opportunity to comment on the text. In conclusion, we can specify the secretary's E-mail so that he can view the document and print it, without being able to comment or edit the file.

This is how the sharing system for different user groups is set up in practice!

Note: please also note that when setting up access via E-mail individually, we do not have to open access via a link at all! Even vice versa. If the document is especially secret, access via a direct link must be closed! And people are invited to the project only by E-mail and privately.

An example of a Google Docs document link that we will give to other users to share a file - https://docs.google.com/document/d/10w9xPFn77VLQOwfc_8J2i1qoi39u4rN-qD8ciYUolvM/edit?usp=sharing

Google Docs (Google Docs) - comments, how to comment

Working with documents in Google would not be so convenient without the commenting option. With its help, when sharing a file, the project manager, without interfering with the work of his colleagues or subordinates, can simply leave comments on individual fragments of the file. Comment example:

To leave a comment you must:

1. Get access to the ability to comment on the file, and not just view it. Since we created this document ourselves, the option of commenting and even editing is available to us by default, as the author of the document.

2. Select the desired fragment in the text (letter, word, line, paragraph, paragraph, section, pictures) and to the right of this line click on the "Add comment" icon.

3. In the block that opens, simply enter your comment from the keyboard and click "Comment".

4. In addition, we may also respond to comments from other people who are collaborating on this file. If you click on a comment, an empty field "Enter an answer ..." will appear under it, and the "Issue resolved" button will also be available.

5. If we want to change our comment or delete it, we will use the vertical ellipsis icon to the right of the “Issue resolved” button. When you click on the ellipsis, options will appear - "Edit" and "Delete".

6. You can view the full list of comments to the file, as well as the history of responses to comments, using the "Comments" button, which is located next to the "Access settings" option.

7. After working with a specific file, we can go to the list of all documents if we click on the list icon in the upper left corner:

practical meaning

The practical value of the procedures and operations described above lies in the sharing and editing of some documentation.

By the way, many trainers who provide services online via the Internet conduct training and check homework according to the same principle. The student performs the work, provides access to the document for the trainer and gives a link in the report, and the trainer reads and comments, makes his own corrections.

The second case - we need a group of company specialists to work on the text. To do this, you need to: upload the file to Google Docs and send links to colleagues for editing and commenting.

As soon as the work is completed, we will be able to open the corrected document using the same link and track all its changes/edits and comments. Additionally, we can fix some little things and download the finished file to your computer, print it on paper or save it in the Google Drive cloud. It's so easy and simple!

Google Docs (Google Sheets): how to work with tables

Now let's move away from the "Word" documents and get acquainted with Google tables (an analogue of the MS Excel office program). To quickly jump to home page Google Docs services use the link:

https://docs.google.com/document/

You can immediately see that some files have already appeared in recent documents, viewed or created earlier. But, first of all, we will be interested in the MENU:

To open the menu, you will have to click on the list icon. In the menu block that opens, now select the "Tables" item.

All further operations in Google Sheets will be similar to how we worked with Google Docs. For example:

1. To create a table, you need to click the plus icon in the lower right corner again.

2. The interface of the Tables reminds us of office Excel, with the only difference that there are options "Comments", "Download file", "History of changes", "Access settings", as well as other functions specific to Google Docs.

To put it simply, all the operations that we did in Documents can be easily performed in Sheets. Naturally, the tables are also available:

Automatic calculations according to given formulas;

Graphs, visual charts, filters and functions;

All arithmetic operations performed online;

Settings for individual cells, data output options;

Options for copying, cutting, pasting, printing, data import/export;

Other features we won't go into here.

Note: If desired, files from Google Sheets and Docs can be combined into common files, freely copied and integrated both inside and outside of Google Docs. For example, we can create some documents or tables, and then insert them into our personal website for users to see!

How to publish Google Docs (tables, texts, presentations) on the Internet

Let's imagine that we have a text file or a table that needs to be shown to the readers of our site, forum, blog, online store. To do this, directly from documents / tables / presentations, you need to:

1. Go to the "File" menu.

3. In the block that opens, we can choose the desired publication method - Link or Embed.

4. On the "Link" tab, we additionally have a choice of what exactly and in what format we will publish on the Internet. For example, it can be the entire document or only its individual sheets (if we are talking about tables), we can give a link to a DOCX, XLSX, PDF, ODT file, a web page, TSV, CSV format and others.

5. On the "Embed" tab, select in the same way whether it will be the entire document or only a fragment. Additionally, we can adjust the settings for published materials, the ability to automatically update them when files are changed in Google Docs.

Google Docs (Google Slides): How to work with presentations

Another tool of the Google Docs service is presentations, which are analogous to Microsoft PowerPoint. To open the presentation tool, you need to again:

1. Return to the main Google Docs.

2. Expand the main menu (hidden on the left).

3. Find the "Presentation" item in the menu and run it.

4. Create a new file by clicking on the "PLUS" icon, which has been mentioned here more than once.

5. In the new presentation window that opens, we can get to work.

We will not describe the features of working with presentations in this article, since such a presentation took up a lot of space and time for our readers. The basic principles here are similar to working in PowerPoint, with the only difference being that the service also has options that are specific to Google Docs tools.

The most critical difference between "Presentation" from Spreadsheets or Documents is the ability to launch and view the sequence of created frames. This option is called "Watch", and it is located next to the "Comments" button:

A few words in conclusion (results of the work)

On this, our review of the functionality of the Google Docs service will be considered complete. Naturally, each individual service will have its own features and settings, which the reader will already get acquainted with on his own, in the process of work.

At this stage, for a beginner, the main thing is to understand that Google Docs is convenient, easy and practical! With this service, you can not only store your files, but also:

Set up sharing;

Carry out general work with one single file;

Create some kind of information inserts for your sites;

Develop and use information and graphic materials on the site;

Set up and organize the maintenance of reporting documentation of a company or enterprise (where different departments, sections and services are involved in the work);

Conduct training sessions remotely with checking homework;

Solve almost any task related to documentation and presentations!

If you have any questions and difficulties, we advise you to open the "Help" (located in the top menu of the interface), which is in all Google services. The help contains comprehensive information on the operation of the system and the features of the Google Docs service.

(or ) is a free online "Office" that supports spreadsheet and word processor. In addition, it is possible to create presentations. Another standard feature of this Internet service is the "cloud" storage of files with the possibility of sharing. The resource came about by merging Google Spreadsheets with Writely.

In other words, we are talking about web-based software development. That is, the development operates within the Internet browser. No need to install the service on a computer. The tables and documents that the user creates are located in a specialized storage.

Besides, the ability to export information to a file is available. This feature is a key benefit. The stored data can be accessed from any machine that is connected to the Internet. AT this case access will be closed with a password.

If you do not consider yourself a Microsoft Office 101 user (do not use macros and similar functionality), most likely you will be happy to work with a web office. An additional advantage would be the fact that this solution is completely free. Google Docs is used to create and view documents, presentations, various spreadsheets (tools that are built into Google Drive by default). In addition, there are similarities with desktop programs (interfaces).

At the core Google Docs & Spreadsheets two different solutions are used - Writely and Google Spreadsheets. It is known that Writely is a word processor for the "cloud". It was created by Upstartle. Of the available functions, we note co-editing, as well as access control.

AT 2006 Google became the owner of Upstartle. Then the number of Upstartle employees did not exceed four people. The owners of Writely closed the registration on their own resource when they "sent" the project to the Google servers. In the summer of 2006, the creators of Writely sent out invitations to people who requested information about work before the end of the summer. On August 23, we sent invitations to all users who left a request. Then the resource became open to everyone.

AT 2010 Google showed the public how to save and share files through Google Docs. In addition, it was possible to work with PDF format. In 2011 the service supported 29 languages (Russian was also present).

Writely

The Writely (Document) word processor allows you to edit various documents - opendocument, Word and various spreadsheets. It is based on AJAX technology. Users have access and the ability to modify documents from a computer connected to .

Also a huge number of formatting tools are available- to change dimensions, font style, edit colors and decorations. You can also create lists, tables, insert images, links and special characters.

Saving Documents occurs automatically when any changes are made. However, each edit is committed. Cancel mode available. This function can be compared to that used in a standard text editor. If necessary, it will be possible to upload files of various formats to the server and from there.

In addition, you can work with plain text, RTF, HTML, files Microsoft Word, opendocument, as well as the format PDF and some graphic templates. The developers announced their support Word Perfect.

Google Spreadsheets

Google Spreadsheets used to enter various information into rows and columns. In addition, you can work with spreadsheets, do simple calculations. In utility it is possible to import/export information in the format Microsoft Excel, csv, opendocument.

It is easy to open access to other users to the finished table with the ability to edit and without it (no more than 10 people at once).

This software development cannot be compared with fully functional spreadsheets. For example, Microsoft Excel and OpenOffice.org Calc.

Google Presentations

Google Presentations can be used to create electronic presentations. In this case there is a PPT format import/export function(Microsoft PowerPoint).

The basis of Google Presentations is the development of Tonic Systems, which Google bought in 2007.

If we consider Google Docs business model, we can say that it is identical to the general strategy of the course "cloud" storage of information of the Internet giant. For example, you can take the services of Gmail and Picasa.

There is no limit to the number of saved Google Docs files. For other formats provides 5 GB online disk space absolutely free. Additional storage shared between different services (Google Docs, Gmail, Picasa, Blogger, Google Drive) can be purchased for $2.49 - 25 GB for one month, and $4.99 - 100 GB for a month.

Watch a short video (1.5 minutes) about the possibilities of "Google Docs" for

Good day! From time to time, each user has to create some kind of documents. However, Microsoft Office is quite expensive, so if you don't want to pay extra money for a text editor, it's time to learn how to use Google Docs. .

Currently, Google Docs is a full-fledged office suite that works in the format of a cloud service. This means that you will need an internet connection to work. Although, in the absence of the Internet, you can also create and edit documents using Google Docs, only work cannot be saved to remote storage.

What is Google Docs

In order not to argue speculatively - start using it right away. Learn how to use Google Docs best in practice. Google Docs is completely free, plus you also get some gigabytes of free space in cloud storage Google, where you can upload not only text documents, but also photos, videos, and anything.

The best way to work with Google Docs is to use the Chrome web browser. In this case, you will get parallel access to all useful Google services and be able to manage all tasks from one place.

To date, the Google browser has really become the best of all - speed performance and functionality are beyond praise, so you will not be bothered by the slightest delay in working with documents in Google Docs.

Initially, you need to download and install a Google drive on your computer - for this you also need, simply put, an email address. If you don't have a Google account yet, you can get a new email address in five minutes and it's also free.

You can download Google Drive (Cloud Drive) on the Google search page - there is a link there.

After installing Google Drive, there will be some changes on your computer.

The corresponding folder for synchronization will appear in Windows Explorer. Any documents you place in this folder will be immediately saved to Google Cloud Storage. Very convenient - even if your computer breaks down, your house burns down and the whole city is washed away by a flood - all the documents you create will be securely stored in Google Docs memory.

New icons will appear on the desktop of the computer:

Google Docs.
Google sheets.
Google Slides.
Application Launcher.

With the help of these signs on the Desktop, you can immediately begin to write applications for salary increases, memorandums, requests for material assistance without undue delay.

Limitless possibilities of Google Docs

After installing Google Drive on your computer, it's time to learn how to work in Google Docs and what you can do with this cloud office suite. When you dive into the functionality of Google Docs, you will be amazed at the endless possibilities and secretly glad that you saved quite a lot of thousands of dollars by ditching MS Office. You can buy your wife new Italian boots as a guaranteed remedy for a headache. And even if there is money left to wash the new thing.

So, just click on the Google Docs icon on the Desktop of your computer and the Chrome browser with a text editor interface will instantly open in front of you.

On the menu "File" choose what you want to create - text document, spreadsheet, drawing, presentation, form.
Hundreds of ready-made templates for any kind of documents are at your service - all that remains is to replace the data with your own.
All editorial changes are saved automatically on Google Docs - you will never lose your work, even if you completely forget to click on the button in a creative impulse "Save".
A complete set of tools for formatting texts, inserting pictures, checking spelling.
Insert mathematical formulas, tables and charts into documents.

With the help of Google Docs, you can work on projects in a group remotely. For this in "Settings" you need to specify the usernames of the users that you allow access to the document. There is a convenient access restriction system by levels.

Only for reading.
For reading and commenting.
Full access for editing.

All changes are displayed in documents in real time. In addition, with the help of the built-in chat, project participants can discuss all the edits and ideas right in the process of work.

For complete creative freedom, Google Docs has mobile apps for smartphones and tablets. Even when your business partners are on vacation in the Canary Islands, they can still take part in the work on financial statements or the development of a new product presentation lying on a sun lounger somewhere in the sunny Adriatic, in the company of young fashion models.

Principles of work in Google Docs

How to create a document in Google Docs? In general, work on documents is carried out as in any word processor, only in addition to standard functions, the user receives all the advantages and conveniences of the Google cloud service.

Here you will find all the usual tools, as in MS Word, and in addition, some specific and very useful cloud features.

The document can be published on the web and receive a link for sharing.
With the help of Google services, you can instantly translate text into any language. Select a phrase and search in Google search directly on the document page, and then insert a relevant link to the source or image. Highlight the address in the text and paste Google map indicating the location of the object and even with a map.
Don't like and don't know how to type fast? Use Google Voice Dial. It remains only then to correct the errors using built-in spelling.

Remember what you are working on Chrome browser and Email Google is at your fingertips. Any document can be instantly sent to all the right people.

Let's move on - how to create a table in Google Docs ? To start working with accounting reports and invoices, just press Menu "File" and choose "Create Table". As you can see, everything is from one interface.

Tables can be instantly converted to diagrams and inserted into text documents or presentations. And how to create a presentation or a form for polls, questionnaires? All this is also done from the Menu. "File" – "Create". Choose a job from scratch or look for a suitable template and insert user data.

Another question, what if you want to edit a Word document or an Excel spreadsheet that you already have in Google Docs? How to upload a document to Google Docs . Everything is simple here. Document editor and Google Docs are integrated. To access any file on your computer's hard drive, you just need to copy or move the document to your Google Drive folder. The required file will instantly appear in the list of Google Docs documents. You can start working.

That's all. See you soon!

Sincerely, Evgeny Kuzmenko.

Hello, dear readers of the blog site. Many of you in life are faced with the need to create a document, draw a table, and something else of the same kind. What do you use for this?

Oh yes, of course, popular programs available on almost every computer, such as, for example, Word, Excel, PowerPoint, Open Office and many others, including online versions (cloud) of some editors.

Yes, they are undeniably good, but not in the case when it is still worth sweating over this project, table, online presentation to bring it to mind, and not only you are working on the project, but also your colleagues, who cannot be all time is at your side. For this, your indispensable assistant can become free and multifunctional program from Google. Let's get acquainted.

What is Google Docs?

Many of you, including me, are used to working with various documents in such office programs, such as Word, Excel, or PowerPoint, which you first need to install on your computer.

All this is just great if the file is intended only for you. And if you are limited, for example, in time? If you need this very text file or show it to someone urgently, and even so that this someone makes the necessary changes without delay? This is exactly what is needed free online service Google Docs, the possibilities of which we will try to consider in this article.

You probably already guessed that the developer of this miracle is none other than Google itself. Google Docs does not require installation on a computer, besides, google documents or tables are automatically saved on a special server and you can view them from any computer (you just need to know the password to enter and have access to the Internet, but more on that below).

What else can the Google Docs online service do? And here's what:

Multiple people can work on Google Docs at once who have access to them. They can make any edits, leave comments, chat using real-time chat.
Supports many popular formats(e.g. docx, pdf, odt, rtf, txt, html).
History is saved all edits ever made in Google Docs (in case you need to go back a few steps to an earlier version that has not yet been edited).
maybe creating and editing google documents on iPhone, iPad and Android
If necessary, it is possible to work offline (without the Internet).
It is possible to select access rights for each user or for individual groups. That is, we can allow someone to edit text or a table, and we can only give someone the opportunity to view and leave some comments on them.

Google Docs - Create and Edit

In order to create a text file, an online spreadsheet or a presentation, you do not need to install any software, everything is created directly in the browser used (learn about, popular, well-known, new), as well as with one file several people can work at once(all changes will be saved automatically).

To get started, go to the page creating a google document and click on the icon with three dashes in the upper right corner:

We open a list with what we want to create: a document, a table, a presentation, a form, and further down the list:

This is what the window looks like in the Firefox browser. In the Chrome browser, tabs with the creation option are right on the main page:

In the window that opens, we can view the documents we already have (if any):

Create a presentation online from Google

Here you can create various presentations, work on them, edit them, and all this at the same time with their colleagues, being at a respectful distance from each other. And most importantly, that all this can be done absolutely free!

Click on the big blue button "Open Google Slides":

Then, as in previous cases, click on the big red button with a plus, located in the lower right corner.

Choosing a topic for an online presentation in Google and the size of the slide (widescreen or standard), click on ok:

We give our online presentation in Google a name and with the help of a plus choose a layout our future slide:

We also choose the font we like, its size, color, you can also italicize it, make it bold or underline (see the screen above).

Then enter title and subtitle by placing the mouse cursor in the corresponding fields. If desired, by grabbing the selected squares with the mouse, we can increase / decrease our text, as well as rotate it to the right or left:

Features of the program for online presentations in the Google Docs service

What possibilities does it hide from us? free program about Google? Let's see:

there is a rollback a few steps back (or forward), as well as printing
copy formatting
canvas fit to screen
the magnifying glass is responsible for zooming
enter text or insert an image
insert a shape, wide arrow, callout, formula (there is a good selection of symbols listed)
insert line, arrow, angled and curved connectors, curve, polyline and scribble
insert comment
customize input methods
on the “Advanced” tab, you can change the background of the layout, the entire layout, change the theme of your presentation, add animation transition between slides(insert blackout, add flip, gallery, etc.)

The "File" tab in Google Docs allows you to create something (online document, table, presentation, form, drawing, you can choose something from the existing rich Google Template Galleries). Here you can also rename your creation, create a copy of it, move it to another folder, delete it, import slides. Well, and, of course, view the history of all changes made, select the language, download, publish online, send to collaborators, and attach to an email message.

The Insert tab includes the following options:

By selecting the appropriate command in the presentation program, you can insert any text on the selected slide, add an image, video, link (), line, shape, table. You can also number the google docs slides and add comments. Well adding a new slide to a Google Docs online presentation and their import is present.

On the "Slide" tab, all work with slides is carried out. This includes adding a new slide, and duplicating, and deleting. Here you can also change the background, layout and theme, insert transitions between slides and change the entire template.

By selecting, for example, text or an image on a slide, it can be move from back to front(and vice versa), rotate, group and ungroup. All this you will find on the "Organize" tab.

Creating a Google Docs Form

We have already discussed in detail about how, how to add this very Internet survey to your site and how to view the results of the survey and then make any changes (edit), so I will explain briefly.

To conduct any online surveys, and then get a table with the results of these same surveys, and completely is free, go to the tab creating a google doc form :

Then click on the big blue "Create Form" button:

The following window will open in front of you creating a new google form:

You can add a poll here:

Choose a topic:

Set some settings:

Get and view individual responses:

We enter a question without a title (if you put the mouse cursor in this field, then it is possible to insert an image - take a picture, insert a url, drag it with the mouse from the computer), and the question type (text, list, scale, grid, date, time):

On the right, there are a few more buttons with which you can add a poll, title, description, image, video, and section:

How to Publish Google Docs, Spreadsheets, Presentations, and Drawings

If you look in the settings, you will notice a very important detail: publication is possible not only of the entire document, but also of a single part of it. For example, you can publish only individual sheets. As for the online presentation, here you can choose the speed of the slides. As for the picture, you can choose the size of the image published on the Internet.

After you click on "Publish", you will see a link in front of your eyes, which you will need to insert into the code of your website, blog, online store.

There is another very interesting thing which is about publishing google spreadsheet − changing the visibility of some of its elements:

Making changes to an already published document

By making any changes (editing) to the original document or an online spreadsheet in Google docs, you can be sure that these same changes will also be reflected in the published copy. But this can be avoided if you do not need it.

To do this, you select from the menu the items "File" - "Publish on the Internet", then click on "Published materials and settings" and uncheck the box "Automatically publish after changes are made":

Unpublishing Google Docs on the Internet

Open the file you want to unpublish. Then go to the "File" menu and select the "Publish to the Internet" item there. Go again to the "Published materials and settings" and there select the item "Unpublish".

How to set permissions on Google Docs

Without setting permissions, other users will not be able to make any changes to the document you have published. For example, in Google documents they will not be able to access the toolbar, in tables also (they will be able to see all sorts of charts, cell formatting and their values, but they will not be able to make changes). As for the presentation online, users will be able to see either a preview version or view it in full screen mode. So, to avoid all this, we can for some of our project colleagues set file publishing permissions.

We open the document we need and in the upper right corner we find the button "Access settings":

After that, in the window that opens, we find the item "Advanced" and activate the item "Prohibit editors from adding users and changing access settings", click on "Save". Now users will be able to publish the file, as well as edit it.

On this, I think, we can complete our acquaintance with this free and promising program from Google. Good luck learning!

Good luck to you! See you soon on the blog pages site